Business travel at Lund University
A large part of the university's climate-affecting emissions comes from business travel. Read more on this page about how the university works with travel guidelines and goals for business trips.
Guidelines for Business Travel
There are regulations that apply to all travel paid for by Lund University (for employees, external guests and students). The rules are part of Lund University's responsibility to reduce its climate impact and protect the safety of employees and the public resources. The regulations apply from 1 January 2026 and the goal is that all business trips are to be planned based on work environment and environmental considerations as well as cost efficiency.
Before you book a trip, you should always consider whether the trip can be replaced with digital meetings. If the trip is necessary, it must be planned so that the negative environmental impact is limited. The trip must be approved by line manager, who is also responsible for environmental and cost considerations when choosing the mode of transport.
For domestic travel, trains must primarily be selected. Flights can be considered if the total time gain is at least two hours each on the departure and return journey (including connecting transports and waiting times). If booking a flight, choose biofuel tickets (a ticket that includes a certain amount of renewable biofuel (SAF – Sustainable Aviation Fuel)) whenever possible. Stopovers should be avoided to reduce the climate impact.
When hiring a car, always choose an eco-friendly car as a first priority, even when orders cannot be placed under a framework agreement (e.g. if the car hire company at the destination is not included in the framework agreement). Where possible, choose fossil-fuel-free fuels.
- Guidelines for Business Travel at Lund University (PDF)
- Business travel at Lund University – staff.lu.se
- Digital meeting and useful tools – staff.lu.se
- For questions about interpreting the travel guidelines, contact resor [at] lu [dot] se
Sustainable Business Travel
Travel by train in Europe
Train travel has significantly lower emissions of climate-affecting gases than air travel and must be chosen primarily in accordance to the travel policy. Lund University has an agreement with Togrejse, a travel agency specialising in train travel in Europe, to help staff book train travel.
Train scholarship
If you choose to go on exchange studies within Europe, then you can apply for an Erasmus scholarship. Please note that if you choose to travel by train within Europe you can receive additional scholarship money because of your climate-smart choice.
Student organisations with focus on travel and sustainability
Reported emissions from travel
Details of emissions from completed trips can be found in the annual environmental report.